Seating Charts for a Hotel Reception
Hotel function rooms are polished but generic — nothing about the room itself tells a guest where to sit. A clean, modern seating poster and matching table signs make the space feel like it was set up for this wedding specifically, not just another function.
Input GuestsWhy a hotel reception needs a proper seating plan
Hotel banquet staff will set the room, but they won't know your seating plan unless you hand them something clear. A printed poster and table signs are exactly what most hotel coordinators ask couples to provide.
Every Event Plans plan includes the entrance poster, a sign for every table, a place card for every guest with their dietary tags shown, and a caterer summary sheet — all built from the same guest list, so nothing has to be re-typed twice.
Frequently asked questions
Is this only for weddings?+
No — it works for any seated event. Weddings, corporate dinners and conferences, birthday parties, galas, baby showers, retirement parties and family reunions all use the same four documents: a seating poster, table signs, place cards and a caterer/dietary summary sheet. Pick a style and it's ready either way.
Is it really free to build the whole thing?+
Yes. Adding every table and guest, setting dietary requirements, and previewing the poster and place cards is completely free — no account, no time limit. You only pay once, when you're ready to download the print-ready, watermark-free files.
What do I actually get for the price?+
Four print-ready PDFs: the entrance seating poster (with a table-by-table map), one fold-to-stand sign per table, one fold-to-stand name card per guest, and a caterer & dietary summary sheet you can hand straight to your venue or caterer.
Can I set different seat counts per table?+
Yes. Every table is independent — name, shape, and seat count are all set per table, so the head table can seat 8 while every other table seats 10, or a kids' table seats 4. There's no global "seats per table" setting.
How do dietary requirements show up?+
Each guest can be tagged with any combination of vegetarian, vegan, gluten-free, dairy-free, nut allergy or kids' meal, plus a free-text note. The place cards stay clean — name only — while the full list, with counts for meal planning, appears on the caterer sheet you hand to your venue.
Can I choose the fonts?+
Yes — pick from a curated set of font pairings (a heading style plus a body style), each hand-matched to look good together, rather than picking two random fonts that might clash. Every document uses your chosen pairing consistently.
Is there a subscription?+
No. It's a one-time payment of $9.90 (down from $47) for the full bundle. There's no recurring fee, and no per-guest or per-table charge no matter how big the event is.
Can I make changes after I've paid?+
Yes. Your download page doubles as a private, unguessable link back into the builder — go back and change a guest's table, add someone, swap the style, anything — then save to regenerate all four files, free, as many times as you need. No new purchase, no new link to keep track of.
Can I print these myself?+
Yes. The table signs and place cards are laid out on A4 print sheets (place cards print landscape) with cut guides and a printed fold line on each card, ready for a home or office printer. You pick the poster size (A1, A2, A3 or A4) and the table-sign size when you build your plan, so you can match whatever your printer or print shop supports.